Posted on by anilpawn

WordCamp Kathmandu Volunteer’s Role

Hall LEAD

  • You are the main team leader to the allocated hall.
  • Your main responsibility is to run the sessions smoothly.
  • You have to co-ordinate with Timekeeper, Door guard, Tech & Speaker help, Mike Runners, Social Media handlers and other volunteers within the Hall.

Timekeeper

  • Your responsibility is to start and end the sessions, talks on time.
  • Show time card to speakers for their remaining time during the session.
  • You have to help the speakers stay on proper time track.

Door guard

  • You have to warmly welcome people into the halls before the session starts.
  • Make halls peaceful by maintaining silence when people entering or exiting the halls during the talks.
  • You will get good chances to see the sessions when you’re guarding the door.
  • During the Q&A’s you have to help microphones runners at backside of halls.

Tech help

  • Your role is to connect with Audio & Video Wrangler.
  • Your job is to make sure that session doesn’t go wrong with any technical difficulties.
  • You should have technical knowledge to resolve the issues.

Microphone Runners

  • Its super easy job but should be speedy person resolving last minute issues.
  • You have to assist the Hall lead with things that might be needed in the hall.
  • Main role is to run microphones during the Q&A’s.

Social Media handlers

  • You are responsible to write posts and share pictures during the sessions
  • You will have to post directly on the WCKTM2019 social media accounts.
  • You should interact and response to the people who are commenting on posts.
  • you have to be fast and accurate due to the time constraint.
  • You need to support attendees if they ask for help using social media.

Media & Communication Support

  • Your role is very important during the whole event.
  • You have to communicate with the Photography/video team.
  • You have to make sure that all photos/videos are captured as per needed.
  • You need to find and share news during the event.
  • You have to prepare and set up interviews with speakers, attendees and more.
  • You make sure all Media supporters and Media partners get updates during the conference.

Gutenberg Lab Room Assistant

  • Directly co-ordinate with Gutenberg Session Lead
  • You have to be technically sound with Gutenberg.
  • Help attendees to get the expected results
  • Overview progress
  • At the end of the session, select one of the best layout built by the attendees to award the winner.

WP Beginners Lab Room Assistant

  • Directly co-ordinate with WP Beginners Session Lead
  • You have to be potentially good with all about WP.
  • Help attendees to get the expected results
  • Overview progress
  • At the end of the session, select one of the best layout built by the attendees to award the winner.

Workshop Assistant

  • Directly co-ordinate with Workshop Session leads.
  • You have to create friendly environment for Workshop leads during their workshop.
  • Attendees need an approval sign from Happiness Bar manager to get in a workshop and it’s your job to verify those.
  • It’s your role to make sure nobody is a disturbance during a workshop.

Happiness Bar Manager

  • You are leader of Happiness bar.
  • You should be comfortable helping people with all kinds of WordPress related Q&A’s.
  • You have to be friendly there.
  • You have to keep inviting face that makes people feel comfortable asking all the questions.

Happiness Bar Techinal Assistant

  • This is totally technical role.
  • You have to co-ordinate with Gutenberg Lab Room Assistant, WP Beginners Lab Room Assistant and Workshop Assistant together.
  • When Attendees are applied for Workshop and Lab, then you have to verify following amenities along with them.
    • For Gutenberg Lab
      • Laptops and adapters
      • XAMPP/WAMP/MAMP or any other local development server installed https://make.wordpress.org/core/handbook/tutorials/installing-a-local-server/xampp/ .
      • Latest WordPress setup (https://wordpress.org/download/) with twenty-nineteen theme installed.
    • WP Beginners Lab
      • Laptops and adapters
      • XAMPP/WAMP/MAMP or any other local development server installed https://make.wordpress.org/core/handbook/tutorials/installing-a-local-server/xampp/ .
    • React Workshop
      • Laptops and adapters
      • XAMPP/WAMP/MAMP or any other local development server installed https://make.wordpress.org/core/handbook/tutorials/installing-a-local-server/xampp/
      • Latest WordPress setup (https://wordpress.org/download/) with twenty-nineteen theme installed.
      • Add some dummy post in backend or import Theme test file as instructed here.
      • Node installed.

Registration & Swag Station Manager

  • Set up the Registration & swag table.
  • Plan and make sure all stuff are in good order.
  • Coordinate with Swag Station lead, Finance and Print Wrangler
  • Oversee the swag area and make sure everything is fine.
  • Make sure that enough volunteers are present at swag station.
  • Create a system to hand out T-shirts and check who got one.

Swag Station Assistant

  • Work with Swag Stations Manager and other volunteers
  • Help Attendees to get the swag quickly.
  • Make sure all stations are peaceful

After Party Entrance Manager

  • Welcome people to the after-party and check their badges.
  • You have to get people into the venue in a quick and organized way.
  • You set the mood for the team to get people excited to enter the party-location.
  • You make sure to keep out unwanted guests.

WordCamp Kathmandu is over. Check out the next edition!