Author: Manjul

Hall LEAD

• You are the main team leader in the allocated hall.
• Your main responsibility is to run the sessions smoothly.
• You have to coordinate with Timekeeper, Door guard, Tech & Speaker help, Mike Runners, Social Media handlers, and other volunteers within the Hall.

Timekeeper

• Your responsibility is to start and end the sessions, and talks on time.
• Show time cards to speakers for their remaining time during the session.
• You have to help the speakers stay on the proper time track.

Door guard

• You have to warmly welcome people into the halls before the session starts.
• Make halls peaceful by maintaining silence when people enter or exit the halls during the talks.
• You will get good chances to see the sessions when you’re guarding the door.
• During the Q&A you have to help microphone runners at the backside of the halls.

Tech help

• Your role is to connect with Audio & Video Wrangler.
• Your job is to make sure that the session doesn’t go wrong with any technical difficulties.
• You should have the technical knowledge to resolve the issues.

Microphone Runners

• It’s a super easy job but should be a speedy person resolving last-minute issues.
• You have to assist the Hall lead with things that might be needed in the hall.
• The main role is to run microphones during the Q&As.

Social Media handlers

• You are responsible to write posts and share pictures during the sessions
• You will have to post directly on the WCKTM2022 social media accounts.
• You should interact and respond to the people who are commenting on posts.
• you have to be fast and accurate due to the time constraint.
• You need to support attendees if they ask for help using social media.

Media & Communication Support

• Your role is very important during the whole event.
• You have to communicate with the Photography/video team.
• You have to make sure that all photos/videos are captured as needed.
• You need to find and share news during the event.
• You have to prepare and set up interviews with speakers, attendees, and more.
• You make sure all Media supporters and Media partners get updates during the conference.

Sponsor Facilitator

• You will be supporting and assisting Sponsors throughout the event
• You will manage stalls and facilitate sponsors for any activities they conduct
• Take care of any assets requirement
• Be Bridge between sponsor wrangler and Sponsors

Workshop Assistant

• Directly coordinate with Workshop Session leads.
• You have to create a friendly environment for Workshop leads during their workshop.
• Attendees need an approval signature from the Happiness Bar manager to get in a workshop and it’s your job to verify those.
• It’s your role to make sure nobody is a disturbance during a workshop.

Happiness Bar Manager

• You are the leader of the Happiness bar.
• You should be comfortable helping people with all kinds of WordPress-related Q&As.
• You have to be friends there.
• You have to keep an inviting face that makes people feel comfortable asking all the questions.

Registration & Swag Station Manager

• Set up the Registration & swag table.
• Plan and make sure all stuff is in good order.
• Coordinate with Swag Station lead, Finance, and Print Wrangler
• Oversee the swag area and make sure everything is fine.
• Make sure that enough volunteers are present at the swag station.
• Create a system to hand out T-shirts and check who got one.

Swag Station Assistant

• Work with Swag Stations Manager and other volunteers
• Help Attendees to get the swag quickly.
• Make sure all stations are peaceful

After Party Entrance Manager

• Welcome people to the after-party and check their badges.
• You have to get people into the venue in a quick and organized way.
• You set the mood for the team to get people excited to enter the party location.
• You make sure to keep out unwanted guests.