Volunteer Roles

Hall LEAD

  • You are the main team leader in the allocated hall.
  • Your main responsibility is to run the sessions smoothly.
  • You have to coordinate with Timekeeper, Door guard, Tech & Speaker help, Mike Runners, Social Media handlers, and other volunteers within the Hall.

Timekeeper

  • Your responsibility is to start and end the sessions, and talks on time.
  • Show time cards to speakers for their remaining time during the session.
  • You have to help the speakers stay on the proper time track.

Door guard

  • You have to warmly welcome people into the halls before the session starts.
  • Make halls peaceful by maintaining silence when people enter or exit the halls during the talks.
  • You will get good chances to see the sessions when you’re guarding the door.
  • During the Q&A you have to help microphone runners at the backside of the halls.

Tech help

  • Your role is to connect with Audio & Video Wrangler.
  • Your job is to make sure that the session doesn’t go wrong with any technical difficulties.
  • You should have the technical knowledge to resolve the issues.

Microphone Runners

  • It’s a super easy job but should be a speedy person resolving last-minute issues.
  • You have to assist the Hall lead with things that might be needed in the hall.
  • The main role is to run microphones during the Q&As.

Social Media handlers

  • You are responsible to write posts and share pictures during the sessions
  • You will have to post directly on the WCKTM2022 social media accounts.
  • You should interact and respond to the people who are commenting on posts.
  • you have to be fast and accurate due to the time constraint.
  • You need to support attendees if they ask for help using social media.

Media & Communication Support

  • Your role is very important during the whole event.
  • You have to communicate with the Photography/video team.
  • You have to make sure that all photos/videos are captured as needed.
  • You need to find and share news during the event.
  • You have to prepare and set up interviews with speakers, attendees, and more.
  • You make sure all Media supporters and Media partners get updates during the conference.

Sponsor Facilitator

  • You will be supporting and assisting Sponsors throughout the event
  • You will manage stalls and facilitate sponsors for any activities they conduct
  • Take care of any assets requirement
  • Be Bridge between sponsor wrangler and Sponsors

Workshop Assistant

  • Directly coordinate with Workshop Session leads.
  • You have to create a friendly environment for Workshop leads during their workshop.
  • Attendees need an approval signature from the Happiness Bar manager to get in a workshop and it’s your job to verify those.
  • It’s your role to make sure nobody is a disturbance during a workshop.

Happiness Bar Manager

  • You are the leader of the Happiness bar.
  • You should be comfortable helping people with all kinds of WordPress-related Q&As.
  • You have to be friends there.
  • You have to keep an inviting face that makes people feel comfortable asking all the questions.

Registration & Swag Station Manager

  • Set up the Registration & swag table.
  • Plan and make sure all stuff is in good order.
  • Coordinate with Swag Station lead, Finance, and Print Wrangler
  • Oversee the swag area and make sure everything is fine.
  • Make sure that enough volunteers are present at the swag station.
  • Create a system to hand out T-shirts and check who got one.

Swag Station Assistant

  • Work with Swag Stations Manager and other volunteers
  • Help Attendees to get the swag quickly.
  • Make sure all stations are peaceful

After Party Entrance Manager

  • Welcome people to the after-party and check their badges.
  • You have to get people into the venue in a quick and organized way.
  • You set the mood for the team to get people excited to enter the party location.
  • You make sure to keep out unwanted guests.

WordCamp Kathmandu 2022 is over. Check out the next edition!